Privacy Policy
Last Updated: February 17, 2026
Your Privacy Matters
SpeakOX is committed to protecting your privacy and personal information. This policy explains how we collect, use, and safeguard your data.
1. Information We Collect
1.1 Account Information
When you create an account, we collect:
- Username (optional, can be anonymous)
- Email address (for account recovery and notifications)
- Password (encrypted and never stored in plain text)
1.2 Content You Share
When you use SpeakOX, we store:
- Stories and updates you post
- Comments and reactions you make
- Messages you send to administrators through our platform
- Media files you upload (images, audio, video)
1.3 Automatically Collected Information
- IP address and device information
- Browser type and operating system
- Pages visited and time spent on our platform
- Cookies and similar tracking technologies
2. How We Use Your Information
We use your information to:
- Provide our services: Enable you to share stories, interact with the community, and access platform features
- Improve user experience: Analyze usage patterns to enhance functionality and performance
- Security and safety: Detect and prevent fraud, abuse, and violations of our terms
- Communication: Send important updates, notifications, and respond to your inquiries
- Legal compliance: Comply with legal obligations and enforce our policies
3. Data Protection & Security
We implement industry-standard security measures to protect your data:
- Encryption: All data transmitted between you and our servers is encrypted using SSL/TLS
- Password security: Passwords are hashed using bcrypt encryption
- Access controls: Limited staff access to personal data, with strict authorization protocols
- Regular audits: Periodic security assessments and vulnerability testing
- Secure infrastructure: Hosted on secure servers with regular backups
4. Your Privacy Rights
You have the following rights regarding your personal data:
- Access: Request a copy of all personal data we hold about you
- Correction: Update or correct inaccurate information
- Deletion: Request deletion of your account and associated data
- Data portability: Receive your data in a machine-readable format
- Opt-out: Unsubscribe from marketing communications at any time
To exercise these rights, contact us at privacy@speakox.com
5. Anonymous Posting
SpeakOX allows anonymous story sharing. When you post anonymously:
- Your username is not publicly displayed
- Only you and platform administrators can see that you authored the content
- We maintain the association for moderation and safety purposes
- IP addresses and metadata are still recorded for security
6. Data Sharing & Third Parties
We do not sell your personal information. We may share data with:
- Service providers: Hosting, analytics, and email delivery services that help us operate the platform
- Legal authorities: When required by law, court order, or to protect rights and safety
- Business transfers: In the event of a merger, acquisition, or asset sale
All third-party providers are contractually obligated to protect your data and use it only for specified purposes.
7. Cookies & Tracking
We use cookies and similar technologies for:
- Authentication and session management
- Remembering your preferences
- Analyzing site traffic and usage patterns
- Improving site performance
You can control cookies through your browser settings, though some features may not function properly without them.
8. Data Retention
We retain your data for as long as:
- Your account remains active
- Needed to provide services you've requested
- Required by law or for legitimate business purposes
When you delete your account, we remove or anonymize your personal information within 30 days, except where retention is legally required.
9. Children's Privacy
SpeakOX is not intended for users under 13 years of age. We do not knowingly collect personal information from children. If you believe a child has provided us with personal data, please contact us immediately.
10. International Data Transfers
Your data may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your information in accordance with this privacy policy.
11. Changes to This Policy
We may update this privacy policy from time to time. We will notify you of significant changes by:
- Posting the new policy on this page
- Updating the "Last Updated" date
- Sending an email notification for material changes
12. Contact Us
If you have questions about this privacy policy or our data practices:
- Email: privacy@speakox.com
- Support: Contact Form
